Active hyperlinks in your email signature increase the chance that the recipient will make the effort to visit your website, blog, Facebook Fan Page or other online profile. Today, nobody has time to type out your website address or your Facebook URL, so GIVE IT TO THEM!
Another great convenience to add is to link your office address to your Google Map directions page! I love when website does this – what I dislike is having to waste my time opening a browser, typing out maps.google.com and having to insert the address. It may be just a minute or two of my day, but already you can see that the user experience could be improved. Use this same convenience in your email signature.
Also, don’t be afraid to change the coloring or format of your different lines of text. Make certain elements stand out, rather than using all black. Use a font or fonts that are easy to read and colors that are dark enough to read, especially if changing your emails default background color.
Follow the directions below to add an image to your email signature with a related hyperlink. Doing so, you will probably realize multiple other tactics you can use in your signature!
Adding Linked Social Media Icons to your Microsoft Outlook Email Signature:
Make sure you have the icons you want to use saved somewhere on your computer.
- Note: You can find fun social media icon image packages for free when you do a search on Google.com. Find free icons you like and download the files to your computer. If the images are too big for your liking, you can re-size them in any image editing program. If you do not have an image editing program, consider downloading “Microsoft Paint.NET”, which is free (search for it on Google)! We do not endorse this software – you download it at your own risk.
- Open a new email window and click the Signature Button to edit your Email Signatures
- If you have not created an email signature yet, start a new one now by clicking “New”.
- NOTE: If you would like your email signature to insert automatically when you start a new message, reply or forward an email, populate the fields in the right hand column. It will save you time and keep your emails consistent with contact information easily at hand in every message you send!
- In the Email Signature Window, click the Insert Image Icon to browse to your image and insert it.
- Once the image is inserted, click on the image once to highlight it.
- Click the Insert Hyperlink Icon located directly next to the image icon.
- The Hyperlink Window will allow you to insert a related URL (web address) that you will place your website, Facebook, LinkedIn, twitter or other website URL. Make sure you insert the entire website address from http All the way to the.com/.org/.net. In my sample, which you can find on our website, I’ve inserted our Blog Icon, clicked on it, hit the Hyperlink URL and I’ve inserted our blog’s website address.
- Click OK. From the email signature window, the link will not work. To test that it works, open a new email window and email it to yourself. When you receive the email and hover over your icon, it should show a little pop-up note to let you know what website address it is linked to. And when you click on the image, it should open a browser window and direct you to the link you set it up with!
Try creating your own custom Email Signature! Set up an email signature for your new email messages and one for your replies and forwards.