It has been recently reported that Microsoft Outlook has more than 400 million active accounts. Given the number of users who use it, Microsoft Outlook houses a host of tiny annoyances for users. These include the revelation of identity when replying to a blind carbon copy or BCC mail, inability to send individual mails to a group on Outlook and the inability to send mail from a different e-mail account of a different service provider.
Recently, Microsoft announced a new feature for users who look forward to send e-mails from other accounts in Outlook.com. Previously, when a user sent an e-mail from Outlook there was no way to hide the Outlook.com account it originated from. However, with the present updates in Outlook, e-mails can be sent from other accounts that look as if they were sent from a different e-mail service provider such as Gmail, Yahoo Mail or Hotmail.
Using BCC feature :
The Microsoft Outlook account has to be set manually for these features to function. Explore the settings and go to more mail settings. Clicking on “Your email accounts” from the “Managing your account” section opens up a window where you can make a lot of changes to your account setting. Proceed to “Add an email account and click on the” Add a send-and-receive account “button. Enter a valid e-mail address and its corresponding password, then click Next. After logging in to another e-mail account with Outlook , all you have to do is choose a new folder or an existing one to save your mails in. Click “Save” to implement the changes you have made.After adding the other e-mail account, while composing a new message, you can click on your name to open a drop-down list of other e-mail addresses that you can use in the place of your Outlook account.
Another glitch that users commonly face is the process of addition or removal of Bcc to or from an email. It can be done by accessing an email message and on the Options tab in the Show Fields group, click on Bcc to reveal all the addresses that you have added. Add the addresses you want to send the mail to and that’s it. Also, while delivering a message to multiple people, if you want to hide all recipient’s email address, simply click Bcc in the top right area of your compose window and enter those email addresses which you don’t want recipients to see.
Add-on programs for Outlook :
You can also utilize the various add-on programs available for Outlook. Many such add-on programs have been designed by Mike Perry who recognizes the various glitches of Outlook and prepares remedies for them. The program is ideal while sending personalized emails to a group, but it does not have an advanced reporting feature. The program allows substitution of defined variables contained on the contact tab’s General or Detail tabs.
Personalize E-mails :
Users can also personalize the e-mails and how they want it to be seen by the receiver. It is done by using the Substitute command. Users can use the substitute command to program Outlook to use the value a contact shows for a First Name. If that field is blank, Outlook will automatically use the substitute word instead. Other default texts can be chosen or it can even be left blank altogether. This similar structure can be used to substitute other defined variables also. The protocol for doing this is: Dear [Substitute: First Name, Default: “friends”]. It is a fairly simple command that makes a world of difference.
Explore the settings tab of Outlook. You can also access the help and support page in case of any doubts. Remember, it’s okay to make a few mistakes as long as you can learn from them.