Imagine opening your backed up MS Exchange email data only to find that you cannot access it anymore! How frustrating would that be? Such a situation arises when we try to open our backed up MS Exchange data, present in OST file format, on a different computer system without considering the fact that these files can only be opened through a computer which was used to create them. Moreover, such a data, originally residing on user’s Exchange account require the user to be logged-in through the same Exchange account for having access to them. In such scenarios, a third party OST to PST conversion tool is of great help.
These conversion tools available today are reliable software applications which help us to recover our critical professional data from orphaned OST files. Such tools are often known as email recovery or email conversion tools. These tools are primarily required if users are moving out of Exchange environment for some reason or the other. We shall be mindful of differences and features of various email storage file formats, to understand possible reasons which make them inaccessible for us on certain occasions.
What are OST and PST Files?
PST files or Personal Storage Files are most general file formats in which MS Outlook data is often saved by professionals of small organizations or home users. But, in order to back up their outlook folders or create archives, users need to create backups manually in the form of additional PST files. Whereas, professionals working in an e-communication Exchange environment, with a unique MS Exchange account, have a copy of their mail items saved on the Exchange server. Moreover, a replica of these file formats get automatically saved in their local computer system in the form of OST files. Therefore, they need not backup their MS Exchange data files explicitly. Such a file makes it easy for them to work in cached exchange mode, even when a connection with exchange server cannot be established. Also, all the changes done on these offline files get synced with the data saved in MS Exchange server whenever a connection is established the next time.
But, these backed up files may get damaged or corrupted owing to some unfortunate occurrences. And if in such a situation we need access to our important data, which has been lost though, we would need a conversion tool to recover it. Let us discuss further about when do we require to convert OST files into PST file formats.
Why is OST to PST Conversion Needed?
Under following circumstances we would require OST to PST conversion:
• If Exchange server crashes and we are not able to access our email data saved on the server, we would require a conversion tool to recover the orphaned data present in local OST files, by converting them to PST file format.
• In the case of data retrieval from password protected OST files, a conversion software can help recover the inaccessible data through conversion from OST to PST file formats.
• Sometimes, MS Exchange server account of a user gets accidentally deleted and email data becomes irrecoverable. Then, OST files stored on user’s local computer are the only backup options left for recovery.
• Local OST files become damaged and the required user data is saved in those OST files only. In such a scenario, an OST to PST conversion tool can help salvage the lost data present in those damaged OST files.
How is OST to PST Conversion Done?
Several third party software tools available these days ensure that quick and easy recovery of data from damaged and corrupt OST files can be carried out. Users just need to install such a software utility in their computer and start with the recovery process. But, it is always advisable that before purchasing a software, users shall download trial version of the same from a reliable software provider and try out the entire recovery process on this demo version. Once the system compatibility with such a software is established, users can go for the full version of the same.
Article Source Link by Mini Gulati